How to stay organized at work

November 17, 2016

What are "Good Organizational Skills"?

If you have ever had to search through endless stacks of papers to find the one document that you need, you know the value of being organized. It saves time and helps keep a business operating smoothly and profitably day to day and over the long term. "Good organizational skills" encompasses physical and mental organization and time management abilities.  These skills are essential for successful business owners who need to balance a host of different duties.


Physical Organization

Clutter is often the culprit when it comes to disorganization in a work space. Make a point to clear out unneeded papers, file documents in the appropriate places and put unused supplies back in the supply closet. You don't have to be a neat freak to be successful with physical organization. You might find that it fits your working style to designate a weekly session for busting through the accumulated clutter. Get into the habit of putting papers, gadgets, business cards, files, magazines, newspapers and supplies in their proper places. Throw away or shred items that are past their usable life.


Mental Organization

Keeping your mind organized can be a challenge when you are juggling the varied demands of running a business. Prioritize projects and make to-do lists to keep yourself on track. Understand your personal working style and play to your strengths. Not everyone is cut out to be an accomplished multi-tasker. You might work best by focusing on finishing off one project at a time rather than balancing multiple tasks.


Time Management

Having good organizational skills is about making the best use of your time. Being organized reduces the amount of time you have to dig to uncover important business information. Understand where your time goes. For example, if you check email every five minutes, you might want to create a twice-a-day email schedule to more effectively handle your inbox. Delegate certain duties to your employees so you can focus your time on your business strengths. Maintain a calendar so you don't miss appointments and can schedule your work around your meetings and other obligations.


The Big Picture

Good organizational skills in a business isn't just about filing and scheduling. It is also about the future and direction of your company. Business plans aren't just for start-ups. Revise your initial business plan as the company grows and evolves. Set goals and outline the steps you need to take to reach them. Communicate these to your employees and keep your entire business on track.



Good organizational skills can help lead to success through many paths. Time is money. Organization saves time by keeping valuable business data easily accessible, goals in focus and employees on the same page. Employees who have good organizational skills are efficient at covering the demands of their jobs. This directly relates to a company's bottom line.


Poor organization leads to frustration on the part of a business owner, employees and customers. Keep an orderly store, office, work space, computer and mind to cultivate a environment that is focused on meeting business goals in a timely manner.

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